Field Trip Cost Calculator
Cost per student for a school trip.
Enter your values
Enter the transport total in $.
Enter the entry fee per student in $.
Enter the staff cover cost in $.
Enter the students attending you are working with.
Enter the contingency in %.
Results update instantly as you type — no submit needed. Your values are remembered on this device, and the shareable link reopens the calculator with exactly these numbers.
- Cost per student
- $27.37
- Total trip cost
- $1423.4
- Fixed costs
- $800
- Suggested charge
- $28
Quick answer
Trip cost per student spreads fixed transport and staff costs across the group plus per-head entry fees.
Per student = (fixed ÷ students) + per-head fees
At a glance
| What it does | Cost per student for a school trip. |
|---|---|
| Category | Education |
| Inputs needed | Transport total, Entry fee per student, Staff cover cost, Students attending, Contingency |
| Main output | Cost per student |
| Formula | Per student = (fixed ÷ students) + per-head fees |
| Cost | Free — no sign-up, no download |
How to use the Field Trip Cost Calculator
- 1Enter transport and staff cover costs.
- 2Enter the per-student entry fee.
- 3Add a contingency for extras.
Inputs explained
- Transport total($)
- Enter the transport total in $.
- Entry fee per student($)
- Enter the entry fee per student in $.
- Staff cover cost($)
- Enter the staff cover cost in $.
- Students attending
- Enter the students attending you are working with.
- Contingency(%)
- Enter the contingency in %.
Worked example
Using the values the calculator loads with:
Inputs
- Transport total620 $
- Entry fee per student9.5 $
- Staff cover cost180 $
- Students attending52
- Contingency10 %
Results
- Cost per student$27.37
- Total trip cost$1423.4
- Fixed costs$800
- Suggested charge$28
Frequently asked questions
Why add contingency?
It covers no-shows, tolls and last-minute price changes.
Should staff pay entry?
Most venues give free staff places at a set ratio — check before budgeting.
What do I need to enter into the Field Trip Cost Calculator?
Just 5 values: transport total, entry fee per student, staff cover cost, students attending, contingency. Every field starts with a realistic example, so you can change one number at a time and watch the result update instantly.
How does the Field Trip Cost Calculator work out the answer?
Trip cost per student spreads fixed transport and staff costs across the group plus per-head entry fees. It applies the formula Per student = (fixed ÷ students) + per-head fees and shows the working so you can check each step by hand.
Is the Field Trip Cost Calculator free, and do I need an account?
It is completely free with no sign-up, no download and no usage limit. Everything is calculated in your browser, so the numbers you type never leave your device.
Results are estimates for general information. For medical, legal, structural or financial decisions, confirm with a qualified professional.