Event Ticket Pricing Calculator
Ticket price to cover event costs.
Enter your values
Enter the venue and fixed costs in $.
Enter the catering per head in $.
Enter the capacity you are working with.
Enter the expected fill in %.
Enter the target margin in %.
Enter the ticketing fee in %.
Results update instantly as you type — no submit needed. Your values are remembered on this device, and the shareable link reopens the calculator with exactly these numbers.
- Ticket price
- $92.26
- Expected attendees
- 210
- Break-even price
- $70.86
- Projected profit
- $3,720.00
Quick answer
Ticket price must cover fixed event costs plus per-head costs at your expected fill rate.
Price = (fixed ÷ attendees) + per head + margin
At a glance
| What it does | Ticket price to cover event costs. |
|---|---|
| Category | Business |
| Inputs needed | Venue and fixed costs, Catering per head, Capacity, Expected fill, Target margin, Ticketing fee |
| Main output | Ticket price |
| Formula | Price = (fixed ÷ attendees) + per head + margin |
| Cost | Free — no sign-up, no download |
How to use the Event Ticket Pricing Calculator
- 1Enter fixed venue costs.
- 2Enter per-head catering cost.
- 3Set capacity, expected fill and margin.
Inputs explained
- Venue and fixed costs($)
- Enter the venue and fixed costs in $.
- Catering per head($)
- Enter the catering per head in $.
- Capacity
- Enter the capacity you are working with.
- Expected fill(%)
- Enter the expected fill in %.
- Target margin(%)
- Enter the target margin in %.
- Ticketing fee(%)
- Enter the ticketing fee in %.
Worked example
Using the values the calculator loads with:
Inputs
- Venue and fixed costs9000 $
- Catering per head28 $
- Capacity300
- Expected fill70 %
- Target margin20 %
- Ticketing fee4 %
Results
- Ticket price$92.26
- Expected attendees210
- Break-even price$70.86
- Projected profit$3,720.00
Frequently asked questions
What fill rate should I assume?
60–75% for a first-time paid event.
Should early bird be cheaper?
Yes, but keep the average above the break-even price.
What do I need to enter into the Event Ticket Pricing Calculator?
Just 6 values: venue and fixed costs, catering per head, capacity, expected fill, target margin, ticketing fee. Every field starts with a realistic example, so you can change one number at a time and watch the result update instantly.
How does the Event Ticket Pricing Calculator work out the answer?
Ticket price must cover fixed event costs plus per-head costs at your expected fill rate. It applies the formula Price = (fixed ÷ attendees) + per head + margin and shows the working so you can check each step by hand.
Is the Event Ticket Pricing Calculator free, and do I need an account?
It is completely free with no sign-up, no download and no usage limit. Everything is calculated in your browser, so the numbers you type never leave your device.
Results are estimates for general information. For medical, legal, structural or financial decisions, confirm with a qualified professional.