PTO Accrual Calculator
Hours earned per pay period and your current balance.
Enter your values
Enter the annual pto allowance in days.
Enter the hours per working day in h.
Choose one of: Weekly, Biweekly, Semi-monthly, Monthly.
Enter the pay periods worked so far you are working with.
Enter the hours already taken in h.
Enter the maximum balance (0 for none) in h.
Results update instantly as you type — no submit needed. Your values are remembered on this device, and the shareable link reopens the calculator with exactly these numbers.
- Current balance
- 44.15 hours (5.5 days)
- Accrual per pay period
- 6.154 hours
- Accrual per hour worked
- 0.0769 hours
- Annual allowance
- 160 hours
- Accrued so far
- 86.15 hours
- Cap status
- 155.8 hours before the cap
Quick answer
PTO accrual per period = annual hours ÷ number of pay periods, and the balance is the accrual times periods worked minus hours taken.
Accrual = annual hours ÷ pay periods per year
At a glance
| What it does | Hours earned per pay period and your current balance. |
|---|---|
| Category | Business |
| Inputs needed | Annual PTO allowance, Hours per working day, Pay frequency, Pay periods worked so far, Hours already taken, Maximum balance (0 for none) |
| Main output | Current balance |
| Formula | Accrual = annual hours ÷ pay periods per year |
| Cost | Free — no sign-up, no download |
How to use the PTO Accrual Calculator
- 1Enter your annual leave allowance in days and hours per day.
- 2Pick your pay frequency and how many periods you have worked.
- 3Enter hours already taken and any accrual cap.
Inputs explained
- Annual PTO allowance(days)
- Enter the annual pto allowance in days.
- Hours per working day(h)
- Enter the hours per working day in h.
- Pay frequency
- Choose one of: Weekly, Biweekly, Semi-monthly, Monthly.
- Pay periods worked so far
- Enter the pay periods worked so far you are working with.
- Hours already taken(h)
- Enter the hours already taken in h.
- Maximum balance (0 for none)(h)
- Enter the maximum balance (0 for none) in h.
Worked example
Using the values the calculator loads with:
Inputs
- Annual PTO allowance20 days
- Hours per working day8 h
- Pay frequencyBiweekly
- Pay periods worked so far14
- Hours already taken42 h
- Maximum balance (0 for none)200 h
Results
- Current balance44.15 hours (5.5 days)
- Accrual per pay period6.154 hours
- Accrual per hour worked0.0769 hours
- Annual allowance160 hours
- Accrued so far86.15 hours
- Cap status155.8 hours before the cap
Frequently asked questions
What is an accrual cap?
A ceiling on your balance — once you hit it you stop earning leave until you take some. It is common in states that require payout of unused leave.
Does unused PTO get paid out?
It depends on the jurisdiction and policy. In several US states accrued vacation is treated as earned wages and must be paid when you leave.
What do I need to enter into the PTO Accrual Calculator?
Just 6 values: annual pto allowance, hours per working day, pay frequency, pay periods worked so far, hours already taken, maximum balance (0 for none). Every field starts with a realistic example, so you can change one number at a time and watch the result update instantly.
How does the PTO Accrual Calculator work out the answer?
PTO accrual per period = annual hours ÷ number of pay periods, and the balance is the accrual times periods worked minus hours taken. It applies the formula Accrual = annual hours ÷ pay periods per year and shows the working so you can check each step by hand.
Is the PTO Accrual Calculator free, and do I need an account?
It is completely free with no sign-up, no download and no usage limit. Everything is calculated in your browser, so the numbers you type never leave your device.
Results are estimates for general information. For medical, legal, structural or financial decisions, confirm with a qualified professional.